The NCIDQ IDPX exam tests the designer’s understanding of construction administration, including the proper procedure for documenting meeting minutes during progress meetings. Accurate meeting minutes are critical for recording decisions, action items, and discussions, and they must be verified by attendees to ensure correctness.
Option A (Issue a clause in the minutes indicating that minutes are approved and accepted as written):This approach assumes the minutes are accurate without allowing for review or feedback, which risks perpetuating errors. It does not ensure accuracy, as attendees cannot provide input.
Option B (Issue minutes including a clause stipulating minutes will be approved within 24 hours of issue):While a time limit for approval can encourage prompt review, this option does not explicitly allow for revisions. It focuses on approval timing rather than ensuring accuracy through feedback.
Option C (Issue minutes including a clause enabling attendees to submit revisions within a specified time frame):This is the correct choice. By distributing the minutes with a clause that allows attendees to submit revisions within a specified time frame (e.g., 5 days), the designer ensures that all participants can review the minutes, correct inaccuracies, and confirm the record. This collaborative process is the most effective way to ensure the minutes are accurate.
Option D (Issue draft minutes within 24 hours of the meeting, followed by final minutes within 72 hours of meeting completion):While issuing drafts and final minutes within a set timeframe is a good practice, this option does not explicitly provide a mechanism for attendees to submit revisions, which is essential for ensuring accuracy.
Verified Answer from Official Source:
The correct answer is verified from NCIDQ’s official study materials on construction administration and meeting documentation.
“To ensure the accuracy of meeting minutes, the designer should distribute them with a clause allowing attendees to submit revisions within a specified time frame, enabling corrections before finalization.” (NCIDQ IDPX Study Guide, Construction Administration Section)
The NCIDQ IDPX Study Guide emphasizes that allowing attendees to review and submit revisions is the best method to ensure the accuracy of meeting minutes. This process ensures that all parties agree on the documented discussions and decisions, making Option C the correct answer.
Objectives:
Understand best practices for documenting meeting minutes (NCIDQ IDPX Objective: Construction Administration).
Apply communication strategies to ensure accuracy in project records (NCIDQ IDPX Objective: Project Management).
[References:, NCIDQ IDPX Study Guide, Construction Administration Section., National Council for Interior Design Qualification (NCIDQ), IDPX Exam Blueprint, Section on Construction Administration., ]